Classification & Regular Hours
Hours per Week: 35
Salary Grade: 16
About Western
Facilities Management fosters safe, inclusive and vibrant environments that inspire community engagement, life-bettering research and the pursuit of academic excellence.
Facilities Management is responsible for the planning, development, engineering, construction, operation, maintenance and stewardship of all the buildings, infrastructure, sites and services within Western’s campus community. FM departments include the AVP’s office, Facilities Development & Engineering, Power Plant, Business Operations, Sustainability, Building Services, Facilities Operations and Parking & Visitor Services. Our integrated team provides exceptional service in creating and maintaining Western’s facilities and in serving the community.
About Us
Facilities Management is responsible for the planning, development, engineering, construction, operation, maintenance, and stewardship of all the buildings, infrastructure, sites, and services within Western's campus community. Our integrated team provides excellence in creating and maintaining Western’s facilities and in serving the community. Our vision is to be recognized as the leader in facilities management among research-intensive universities worldwide.
Responsibilities
The Manager, Finance & Processes (“Manager”) will oversee the Facilities Management (“FM”) Finance and Processes team, including capital project finances and processes, payroll, and utilities, ensuring adherence to applicable statutes, University of Western Ontario (“University”) policies and procedures, as well as relevant best practices. The Manager will provide functional guidance to leaders and staff and will provide comprehensive and strategic consultation on all matters relating to project finance and process, including ensuring that Facilities Development and Engineering (“FDE”) staff adhere to best practices and established processes from project initiation to closure to ensure the University maintains compliance with statutory requirements. The Manager will implement and monitor financial practices, and ensure appropriate controls are in place to mitigate financial, legal, and operational risks in conjunction with the Director, Business Operations and Director, Capital Projects, as well as several key capital project and other finance parties across the University. The Manager will remain up to date on relevant financial and construction legislation and ensure that processes, procedures, and controls remain compliant. The Manager will ensure the management of information and data related to capital projects is managed strategically and systematically and will oversee the management of an asset condition database.
Qualifications
Education:
- Undergraduate Degree in Accounting or Business Administration or related field
- Chartered Professional Accountant (CPA)
- Master of Business Administration (MBA) is preferred
- Project Management Professional (PMP) would be an asset
- Courses or training in change management preferred
Experience:
- 7 years’ experience in relevant finance, including construction and payroll
- 3 years’ experience leading staff and teams
- Experience managing projects and providing guidance to leaders on best practices
- Experience in a public sector, educational institution, or facilities management environment is preferred
Knowledge, Skills & Abilities:
- In-depth knowledge of best practices for assessing, developing and implementing new business processes and procedures
- Knowledge of accounting standards for not-for-profits, complex reporting, and accounting issues
- Knowledge of utility provider rate programs in Ontario, climate change carbon pricing programs in Canada and Ontario and of Municipal Property Assessment Corporation processes and programs
- Familiarity with payroll and human resources principles, practices, and legislation
- Project management skills to manage multiple projects simultaneously from conception to completion within tightly prescribed timelines
- Strong customer service skills and ability to understand and translate customer needs and expectations to provide excellent customer service directly and indirectly to meet or exceed expectations
- Demonstrated in-depth knowledge of best practices in building a strong collaborative team, leading people, and of performance development methods to achieve high-quality outcomes
- Ability to effectively drive and manage change initiatives that align with organizational strategies and/or provide opportunities to increase efficiency
- Ability to collaborate across internal and external boundaries to meet common objectives, improve outcomes, and support work beyond one's own unit
- Verbal communication skills to clearly express ideas in an objective manner, and adapt communication style to suit the situation and audience
- Innovative and flexible critical thinking skills to adjust to and implement new processes or technology to the University’s advantage
- Ability to evaluate issues, recognize potential problems and exposures, and take action to provide recommendations and solutions that are consistent with available facts, constraints, and probable consequences to decrease financial risk
- Ability to quickly re-allocate resources and adjust priorities in response to unexpected events or changing circumstances
- Advanced computer skills in Microsoft Office Suite, particularly Excel
- A professional manner, tact, diplomacy, and discretion when interacting and developing relationships with various colleagues and internal and external clients at all levels of management
- Ability to foster and leverage a strategic view to address complex business issues
Western Values Diversity
The University invites applications from all qualified individuals. Western is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression.
Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources or phone 519-661-2194.
Please Note:
Interested applicants are asked to visit:
https://recruit.uwo.ca for further information and to apply online referencing job #37562 by 11:59PM on January 21, 2025.
We thank all applicants for their interest; however, only those chosen for an interview will be contacted.