Knighthunter.com Job Email Alert
Your friend MY-NAME-HERE (MY-EMAIL-HERE) identified a career opportunity with Western University that you may be interested in. Click on the link below to view their current job listings.
Administrative Coordinator
Classification & Regular Hours
Hours per Week: 35
Salary Grade: 13
About Western
Facilities Management fosters safe, inclusive and vibrant environments that inspire community engagement, life-bettering research and the pursuit of academic excellence.
FM departments include the AVP’s office, Facilities Development & Engineering, Power Plant, Business Operations, Sustainability, Building Services, Facilities Operations and Parking & Visitor Services. Our integrated team provides exceptional service in creating and maintaining Western’s facilities and in serving the community.
About Us
Facilities Management is responsible for the planning, development, engineering, construction, operation, maintenance, and stewardship of all the buildings, infrastructure, sites, and services within Western’s campus community. Our integrated team provides excellence in creating and maintaining Western’s facilities and in serving the community. Our vision is to be recognized as the leader in facilities management among research-intensive universities worldwide.
Responsibilities
The Administrative Coordinator provides a variety of process, project, administrative, and logistical supports directly to the Associate Vice-President, Facilities Management (“AVP”) and to the Office of the AVP team, including senior leaders, to support the overall mandates and outcomes of Facilities Management (“FM”). Representing the AVP, the Administrative Coordinator will provide guidance regarding policies and procedures and will direct individuals to the appropriate resources to ensure that they are carried out in compliance with all Western and FM's relevant administrative policies and procedures. The Administrative Coordinator will ensure that administrative functions are well managed, efficient, and result in outcomes that contribute to the University’s mission.
Qualifications
Education:
- Completion of Undergraduate Degree in Business Management, Business Administration, or related field
- Certificate in Management (CIM) designation or equivalent is preferred
- Professional courses completed in finance, human resources, or communications would be an asset
Experience:
- 4 years’ experience providing administrative support to a senior leader in a complex organization
- 2 years customer service experience
- Preferred:
- Experience supporting a senior leader in a large public sector institution; or,
- Experience supporting a senior operational leader in a unionized environment
Knowledge, Skills & Abilities:
- Influential interpersonal skills that build positive and strong relationships at all levels of the organization and with external partners
- Excellent communication skills to clearly express ideas in an objective manner, write clearly, and adapt communication style to suit the situation and audience
- Client service skills with an ability to apply tact and diplomacy when dealing with sensitive issues and a range of personalities, motives, and interests
- High degree of professionalism with outstanding ability to work effective and efficiently
- Ability to apply critical thinking to evaluate information and make appropriate decisions or recommendations
- Possess a reputation for resourcefulness with a strong sense of accountability and initiative
- Problem solving skills with a sense of urgency in resolving issues and getting tasks completed
- Ability to encourage cooperation and build rapport among team members
- In-depth knowledge of best practices for handling sensitive and confidential information and with best practices in all facets of work
- Familiarity with event management techniques and tools and with project management methodologies
- Ability to work independently and effectively as a member of the team to achieve divisional goals
- Detail-oriented with an ability to function, proofread, and process information with high levels of accuracy
- Ability to remain highly motivated, resilient, innovative, and collaborative when faced with challenges
- Knowledge of general office procedures and with best practices for assessing, developing, and implementing new business processes and procedures
- Organizational skills to manage multiple assignments that are accurate and thorough, sometimes of a complex nature or involving competing priorities
- Commitment to ongoing professional development with a desire to take on new challenges
- Computer skills with the ability to train others in system usage
- Advanced computer skills in Microsoft Office Suite, database management, spreadsheet design, web design systems, and materials management systems
- Familiarity with University policies and procedures preferred
Western Values Diversity
The University invites applications from all qualified individuals. Western is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression.
Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources or phone 519-661-2194.
Please Note:
Interested applicants are asked to visit:
https://recruit.uwo.ca for further information and to apply online referencing job #36967 by 11:59PM on October 10, 2024.
We thank all applicants for their interest; however, only those chosen for an interview will be contacted.
Featured Jobs
