Specialist, Asset Management

Summary of Duties:

Reporting to the Manager, Corporate Asset Management, the Specialist, Asset Management is responsible for the planning and performance of operational, systems, financial reviews, special reviews and related policy development; and preparation of draft reports of findings with appropriate recommendations related to corporate asset management activities, such as level of service, risk management and lifecycle management.

Work Performed:

• Reporting to the Manager, Corporate Asset Management, the Specialist, Asset Management is responsible for the planning and performance of operational, systems, financial reviews, special reviews and related policy development; and preparation of draft reports of findings with appropriate recommendations related to corporate asset management activities, such as level of service, risk management and lifecycle management.
• Identify and recommend policies, procedures and practices that support divisional objectives that contribute to the implementation of strategic initiatives for the Capital Assets and Projects Division to meet Council’s Strategic Plan.
• Under the general direction of the Manager, Corporate Asset Management, conduct operational, systems and special reviews related to corporate asset management. This includes the following:
  • Prepare the planning documentation related to asset management development and updates including determining the objective, scope, as well as the nature, extent and timing of procedures; an estimate of time required; and a definition of staff resources to be utilized, for review and approval by the Manager, Corporate Asset Management.
  • Review, document and evaluate systems or situations, both in the performance of reviews and in the facilitation of Corporate teams, including the collection, analysis and interpretation of information and data, assessing the adequacy and appropriateness of data and the determination of the necessary corrective action.
  • Prepare reports detailing the work performed, findings or conclusions and appropriate recommendations, and oversee the development and finalization of reports related to asset management regulations.
  • Track performance measures for Asset Management deliverables using appropriate data collection and analytics. Provide feedback to staff in the performance of their duties, in the conduct of asset management and other reviews, and activities relevant to compliance with the Accessibility for Ontarians with Disabilities Act (AODA).
  • Research, develop and maintain sufficient technical knowledge/training of computer technology to evaluate computer software and systems required to support effective asset management system processes.
  • Function as an internal facilitator, ensuring teams accomplish their tasks effectively, and work collaboratively, engaging effective team dialogue.
• Effectively evaluate and organize information so that it can be easily understood by various audiences.
• Develop and execute strategies for communicating information and facilitating discussions; provide rational for decisions and recommendations.
• Assist in the development and delivery of training to staff, as required, in the performance of asset management and other reviews.
• Assist in identifying and prioritizing areas within the Corporation which should be considered for future asset management activities.
• Monitor the implementation of process improvements and ensure that implementation issues are addressed.
• Provide input to the selection of team leaders and members of project teams. 
• Participate in Corporate committees as required such as Steering Committees, Asset management Network Team and implementation task teams as part of the asset management development process.
• Assist the Manager, Corporate Asset Management, in the administration of the Division as directed.
• Perform related duties as assigned.

Qualifications:

• University undergraduate degree in Engineering, Business, Finance, or Computer Science or equivalent combination of education and related professional and lived community experience.
• Completion of a Master’s Degree in Public Administration (MPA), or Chartered Professional Accountant (CPA) designation is a valuable asset.
• A minimum of five (5) years of experience in team facilitation and process improvement activities.

Skills and Abilities:

• An understanding of the funding model and process, along with how buildings and assets are acquired, constructed, and managed.
• Familiarity with PAS 55, IAM (Institute of Asset Management), ISO 55000 standards and International Infrastructure Management Manual (IIMM), municipal data management tools & software i.e. GIS, CMMS, JDEdwards.
• Demonstrated knowledge and experience in the above identified areas of accountability with an understanding of the Unit’s programs and services.
• Demonstrated effective interpersonal and customer services skills, including conflict resolution and problem solving.
• Demonstrated ability to be an effective team member and contribute to programs and services provided by the team.
• Highly effective verbal and written communication skills, with emphasis on presenting findings, preparing briefing material, and providing recommendations.
• Demonstrated ability to effectively communicate with diverse populations within the community; experience working collaboratively with organizations, clients, and other interested parties.
• Ability to provide a high level of attention to detail, make sense of data and solve problems.
• Ability to understand the importance of service delivery; contribute to the implementation of initiatives that support the section’s customers in a timely and effective way.
• Strong organizational skills including but not limited to planning, prioritizing, time management and the ability to multi-task.
• Knowledge and demonstrated skills in the areas of effective project, performance measurement, policy development, business case development, strategic and business planning.

Compensation & Other Information:

$100,395 - $131,441

This posting is for 1 temporary, full-time, up to 1 year position.

Current hours of Work: Monday - Friday from 8:30 a.m. to 4:30 p.m. 

Work Arrangement: Hybrid. 

These hours of work and work arrangements are subject to change in accordance with business requirements.

Police Record Check

The successful candidate will be required to complete a Criminal Record Check.