Payroll Assistant

Summary of Duties:

Reports to the Manager II, Payroll and/or designate, through the immediate Supervisor.  

Receives, confirms, prepares and verifies the necessary information for payroll preparation; maintains sick leave occurrence records; vacation credit reports and schedules; performs other functions related to payroll and attendance recording.

Prepares and processes payroll documentation and maintains payroll records and files of permanent, temporary and seasonal employees regarding payroll history, rates of pay, probationary periods, benefit status and clothing issue requirements.

Work Performed:

• Ensures accuracy and completeness of employee master file information including promotions, terminations, rates of pay, employee personal history and benefits enrolment.
• Processes and audits schedules, time and attendance to ensure accuracy and compliance with Collective Agreements, terms and conditions of employment, other legislative requirements under strict deadlines.
• Verifies detail recorded on time sheets before data entry.
• Determines necessary corrections of time sheet details.  Prepares and processes corrections to ensure accuracy of payment to employees.
• Data entry of time sheets.
• Sets up schedules and assigns employees to appropriate schedules.
• Verifies accuracy of corrections and adjustments processed and determines when to initiate recall of bank deposits and prepares manual cheques.
• Prepares and processes advance pay and payout requests to ensure compliance with terms of the Collective Agreements.
• Prepares statutory forms such as T4, T4(A), ROE, OMERS, and Statistics Canada reports.
• Liaises with all timekeepers, Supervisors and Managers to ensure accuracy of time details and master file information.
• Answers employees inquiries related to payroll, vacation, sick leave occurrences.
• Maintains records of sick leave occurrences.
• Verifies employees entitlement for retirement to ensure the employee receives credit for all earned vacation, sick leave and other credits.  
• Calculates, verifies and processes necessary adjustments regarding OMERS broken service.
• Receives application and initiates deductions for Canada Savings Bond purchases.
• Prepares appropriate forms for all payroll changes including: changes in benefit status and changes in beneficiaries and calculates any arrears or refunds, collects or reimburses as appropriate and makes the necessary adjustments to the master file.
• Calculates and processes payment of statutory holiday pay for employees absent on long term or short term disability as well as calculates and collects arrears of employee-paid benefits accrued during unpaid absences.
• Prepares letters regarding verification of employment and earnings.
• Performs typing, filing, operations of computer terminal and general clerical functions.
• Performs such procedures as are necessary to ensure system integrity.
• Performs year end work as assigned.
• Performs related duties as assigned.

Qualifications:

One year of a two year Community College Business - Accounting Diploma plus completion of Payroll Compliance Practitioner certification from the National Payroll Institute, or equivalent.

Experience:

One to two years' related experience.

Compensation & Other Information:

$47,268 - $65,880 (Level 8)

This posting is for one (1) permanent full-time position.

Current hours of Work: Monday - Friday from 8:30 a.m. to 4:30 p.m.

Work Arrangement: On-site. Subject to change in accordance with business requirements.

These hours of work are subject to change in accordance with the Collective Agreement and may include evening hours and Saturdays.

NOTE: Applicants may be required to complete a job related test.

Police Record Check:

The successful candidate will be required to complete a Criminal Record Check.