Financial Services Supervisor & Systems Coordinator-C1433

Summary of Duties:

Reports to the Manager or designate.  Performs Corporate accounting functions including sundry receivables; reserve and trust funds; accounts payables; account reconciliation and analysis; data entry and control; financial system updating, maintenance and development; Financial Statement preparation; supervision of related staff.

Work Performed:

• Supervises Financial Services staff.
• Reviews and approves accounting transactions and data entry documents to ensure adherence to generally accepted accounting principles for municipalities and adherence to Corporate Administrative and Council Policies.
• Assists with Financial Systems including; maintenance of system set-up, systems development, testing, training, issue resolution and user communication.  Recommends and implements procedural changes to improve the efficiency and effectiveness of same.
• Initiates and supervises updating of Financial Systems, including, but not limited to; system interfaces, corporate credit card and accounts payable cheque process.
• Analyzes integrity reports to identify out-of-balance conditions, error conditions and makes corrections to the accounting transactions as appropriate.
• Performs and supervises account analysis and reconciliation.
• Prepares and processes accounting transactions including, but not limited to; bank transfers, journal entries, vouchers, receipts and invoices.
• Assists in planning, coordination and completion of accounting and reporting functions of the Corporation.
• Reviews, monitors and reconciles accounts receivable accounts and issues; liaises with collection agencies and Legal Services Division.
• Coordinates and performs year end processing and rollover routines.
• Prepares analysis, working papers and schedules as required to complete the annual Corporate and audited consolidated financial statements.
• Oversees daily cash reconciliations of the Provincial Offences office; administers Provincial Offences receivables and payables and supervises Provincial Offences collections and prepares Provincial reporting requirements.
• Assists with corporate compliance with HST legislation in regards to accounting transactions and data entry documents.
• Monitors construction liens and assignments, updating the Financial System as required and ensuring payments are released appropriately.
• Ensures that the City takes advantage of payment discounts and avoids penalties to maximize cash flow on accounts payable transactions.  Also ensures the City's interests are protected when the vendor has monies owing.
• Liaises with internal customers, vendors and the Corporate banker regarding various financial transactions.
• Performs clerical functions related to general accounting function and system documentation.
• Performs related duties as assigned.

Qualifications:

Completion of a degree and completion of all CPA PREP modules, OR equivalent, such as an honours degree in Accounting that incorporates all CPA PREP module requirements or equivalent.

Experience:

Three to four years' related experience.

Specialized Training & Licenses:

Skills and abilities in the following areas are necessary:
Demonstrated proficiency in word processing, spreadsheets and various software.

Compensation & Other Information:

$58,649 - $85,218 (Level 14)

This posting is for 2 permanent full-time positions.

Current hours of Work: Monday - Friday from 8:30 a.m. to 4:30 p.m.

Work Arrangement: On-site. Subject to change in accordance with business requirements.

These hours of work are subject to change in accordance with the Collective Agreement and may include evening hours and Saturdays.

NOTE: Applicants may be required to complete a job related test.

Police Record Check:

The successful candidate will be required to complete a Criminal Record Check.