Classification & Regular Hours

Hours per Week: 35

Salary Grade: 13

About Western

Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth.  We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.

About Us

Facilities Management fosters safe, inclusive and vibrant environments that inspire community engagement, life-bettering research and the pursuit of academic excellence.

Facilities Management is responsible for the planning, development, engineering, construction, operation, maintenance and stewardship of all the buildings, infrastructure, sites and services within Western’s campus community. FM departments include the AVP’s office, Facilities Development & Engineering, Power Plant, Business Operations, Sustainability, Building Services, Facilities Operations and Parking & Visitor Services. Our integrated team provides exceptional service in creating and maintaining Western’s facilities and in serving the community.
 

Responsibilities

The Maintenance Planning Coordinator will provide maintenance planning support within Facilities Management (FM). The Coordinator is responsible for the management of relationships with internal and external clients who interact with the FM teams. The Coordinator will act as a key resource to ensure communication and customer service needs are at the highest level. The Coordinator will also be responsible for providing a wide range of advanced and diversified planning and scheduling support functions that enable trades resources, work order scheduling, and preventative maintenance scheduling.

Qualifications

Education:

• Undergraduate Degree in Business, Technical Diploma/Degree or Skilled Trades Red Seal Certification
• Completion of post-secondary courses related to general building maintenance or trades is preferred 

Experience:

• 3 Years progressive administrative, customer service, and/or preventative maintenance organizational experience
• Experience ideally obtained in a complex public sector or manufacturing environment preferred 

Knowledge, Skills & Abilities:

• Advanced computer skills in Microsoft Office, Work Order Management System Asset Management, and Atlassian Confluence/Jira
• Demonstrated ability to create and manage complex schedules with several variables
• Knowledge of general office administration policies
• Exceptional customer service skills to handle enquiries and resolve issues in a professional and timely manner
• Judgment, analytical, and problem-solving skills with a consultative and collaborative approach to addressing issues and opportunities
• Possesses a reputation for resourcefulness with a strong sense of accountability and initiative
• Ability to work well under pressure and handle multiple conflicting priorities in a fast-paced environment with frequent interruptions
• Able to build and maintain lasting relationships within the department, with other departments, and other key business partners
• Demonstrated ability to work independently (with minimal supervision) and take initiative and follow through on work priorities
• Positive, outgoing attitude with an unwavering commitment to customer service and teamwork
   

Background Checks

Please note, successful applicants will be required to produce a current, clean driving abstract prior to commencing employment.

Western Values Diversity

The University invites applications from all qualified individuals. Western is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression.

Accommodations are available for applicants with disabilities throughout the recruitment process.  If you require accommodations for interviews or other meetings, please contact Human Resources or phone 519-661-2194.

Please Note:

Interested applicants are asked to visit https://recruit.uwo.ca for further information and to apply online referencing job #36335 by midnight on August 16, 2024. 

We thank all applicants for their interest; however, only those chosen for an interview will be contacted.