Basic Function:

• To provide confidential administrative support services to the Norview Lodge Leadership Team.
• Perform a wide variety of daily administrative functions and operational requirements including but not limited to staff scheduling, maintenance of records, and back up for payroll submission and invoice reconciliation.

Position Description:

• To provide administrative support to the Support Services and Programs departments and provide back-up to the Nursing departments:
• Prepare master schedules for Support Services, Maintenance, Unit Clerks and Programs departments
• Prepare annual vacation lists for Support Services, Maintenance, Unit Clerks and Programs departments.
• Ensure prescribed staffing resources are scheduled, including finding relief as required, and completing requests for switches and LOAs
• Complete biweekly payroll inputting and adjustments under direction of the Supervisor, Business Services.
• Assist and update policies and procedures, letters, forms, and documents for the Programs and Support Services Departments.
• Participate on committees and act as a recorder, taking minutes, and preparing agendas for various meetings as required by the department
• To operate within the terms of the Collective Agreement when completing tasks related to scheduling, policies, letters, etc.
• Provide information to unit clerk daily regarding schedule changes.
• Maintain employee attendance, overtime records and contact forms.
• Maintain awareness (at all times) of emergency procedures; participating in drills and associated educational opportunities.
• Responsible for record management including filing daily and utilizing File Trail
• Maintain Health Card requirements with Ministry.
• Assist with procurement card and invoice reconciliation as required.
• Assist with updating the Norview Lodge Website as required.
• To provide back-up for reception/unit clerk when required.
• Participate in in-service educational opportunities.
• To perform other duties as assigned.

Requirements

Knowledge and Experience:

• Grade 12 education plus one-year program/certificate in administrative/business/accounting/medical office or equivalent
• Two years of current related experience
• Payroll inputting experience considered an asset

Skills and Abilities:

• Computer expertise – must be able to apply basic functions of corporate standard software (Microsoft Office, JBS, File Trail) and have knowledge of department specific software including data search and entry and create and modify work processed documents.
• Ability to work independently with minimum supervision and direction in a fast-paced environment to meet time sensitive deadlines with constantly shifting priorities.
• Excellent self-reflection skills.
• Excellent interpersonal skills with the ability to exercise discretion while dealing with highly sensitive and confidential information.
• Demonstrated ability to work within specific deadlines.
• Proven organizational and time management skills with the ability to prioritize heavy workloads, flexible schedule to meet deadlines, peak periods and stringent targets.
• Must be aware of safe work practices as they relate to job responsibilities and work environment and have a good understanding of the Occupational Health and Safety Act.
• Understanding and sensitivity when interacting with vulnerable people and family members.

Benefits

Posting #: NU 13.25

Position: Administrative Assistant, Programs and Support Services

Status: Permanent Full Time

Employee Group: Non-Union

Salary: $50,934 - $63,669 per annum

Division: Health and Social Services

Department: Norview Lodge

Reports To: Supervisor, Business Operations

Location: Norview Lodge, Simcoe, ON

Posting Period: March 25, 2025 – April 8, 2025

How to Apply:

Follow the link below for the application process through Google Chrome or Microsoft Edge:

• Ensure the file extension for your resume document is .doc, .docx or .pdf
• If you are electing to include a cover letter, the cover letter and resume must be uploaded as 1 file.

Find out more information about Norfolk County here: Employment at Norfolk County - NorfolkCounty.ca

The Corporation of Norfolk County is an equal opportunity employer. Accessibility accommodations are available for all parts of the recruitment process. Applicants need to make their needs known in advance.

Successful applicants are required to provide the Employer with a current Criminal Record Check, including a Vulnerable Sector where required and verification of education.

Thank you for your interest in this position. Only those to be interviewed will be contacted.