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Manager, Operations (Administration and Finance)
Classification & Regular Hours
Hours per Week: 35
Salary Grade: 16
About Western
Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.
About Us
The Schulich School of Medicine & Dentistry provides outstanding education within a research-intensive, distributed learning environment, where tomorrow’s physicians, dentists and health researchers and other scholars learn to be socially responsible leaders in the advancement of human health. The Schulich School of Medicine & Dentistry is the largest Faculty on campus and employs over 2,000 part-time and fulltime faculty and over 1,000 staff.
The Department of Family Medicine specializes in training comprehensive family physicians and future leaders in family medicine. This is done through a highly adaptable program that includes tailor-made curriculum and educational programs for residents.
Responsibilities
The Manager, Operations (MAF) provides strategic operational leadership and management of the Department of Family Medicine by overseeing, directing, and assisting with establishing the vision for a wide variety of administrative, human resources, communications and financial processes to ensure smooth and efficient operations. The role will participate in the development and implementation of strategic administrative plans, programs and policies for the Department to ensure successful alignment and progress, and the achievement of the Department’s mission and objective. The Manager will monitor and implement administrative processes to realize opportunities for improvement, and to ensure adherence with University and Schulich policies and procedures, and relevant legislation.
The role will manage financial, human and physical resources, lead and direct the work of others, and ensure appropriate controls are in place to manage risks. The Manager will ensure continuity of administrative operations throughout changes in academic leadership, facilitate successful undergraduate and graduate education program delivery, research and scholarly work in the Department, coach and train staff, and provide comprehensive consultation on a variety of administrative processes to ensure the University community is served effectively.
Qualifications
Education:
- Undergraduate Degree in Business Management/Administration with courses taken in human resources and accounting
- Master's Degree is preferred
- Completion of, or working towards, Canadian Institute of Management (CIM) and/or Certified Human Resources Professional (CHRP) designation(s) preferred
Experience:
- 5 years of administrative operation and human resources experience in a complex office environment
- 2 years of experience managing staff and projects
- Experience with the implementation of strategic, human resources, and financial plans
- Experience in a unionized or public sector environment preferred
- Experience in a health-care or academic environment preferred
Knowledge, Skills & Abilities:
- Knowledge of general office procedures, best practices for assessing, developing and implementing new business processes and procedures
- In-depth knowledge Human Resources principles and practices, Employment Standards Act and other relevant legislation with demonstrated skills working with collective agreements, employment standards and the ability to advise on policies and procedures as they relate to different employee groups
- Knowledge of best practices in building a strong collaborative team and leading people
- Project management skills to champion a project from conception to completion, and to ensure that team roles are clear, milestones are communicated and deadlines are met
- Analytical skills in the areas of financial and business management to implement budgets, forecast expenses and monitor relevant accounts
- Ability to organize and effectively manage human resources needed to achieve results
- Communication skills with the ability to converse with, write reports for, and deliver presentations to all levels of the organization
- Ability to ensure confidentiality and privacy is maintained through the appropriate retention and destruction of information
- A well-defined sense of diplomacy including solid negotiation, facilitation, and conflict resolution skills
- Ability to promote individual growth by encouraging others to learn new skills and develop themselves
- Ability to quickly re-allocate resources and adjust priorities in response to unexpected events or changing circumstances
- Advanced computer skills in Microsoft Office Suite and with database applications (such as PeopleSoft)
- Advanced judgment, analytical and problem solving skills with a consultative and collaborative approach to addressing issues and opportunities
- Results-oriented with the ability to motivate and coach employees to meet high performance standards, while working effectively as a member of the leadership team
- Strong leadership skills with the ability to develop a shared vision to lead and coach employees to excellence
- Influential interpersonal skills that build positive and strong relationships at all levels of the organization
- Familiarity with University policies and procedures preferred
Western Values Diversity
The University invites applications from all qualified individuals. Western is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression.
Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources or phone 519-661-2194.
Please Note:
Interested applicants are asked to visit https://recruit.uwo.ca for further information and to apply online referencing job #37304. This posting will remain open until filled.
We thank all applicants for their interest; however, only those chosen for an interview will be contacted.
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