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Legislative Services Assistant

About Middlesex County
Middlesex County is a vibrant upper-tier municipality located in Southwestern Ontario.  We offer a thriving business climate, easy access to transportation routes, and quality of life. Middlesex County offers residents easy commutes, safe communities, a diverse economy, exceptional healthcare facilities, affordable housing, an array of educational opportunities and bountiful recreation and cultural choices in a picturesque setting. The County’s administration headquarters are located in London, but Middlesex County is comprised of unique villages, towns and rural communities that have great attractions for residents and tourists. 

At Middlesex County, you will have a chance to make an impact in your everyday work and build lasting relationships in the communities in which we live and serve. We offer a culture that values inclusion, diversity of thought, and employee development. We invest in our people to help them leverage their strengths to achieve their career aspirations. Join our team and build a rewarding career in a progressive workplace that fosters innovation and leadership.

Position Overview
Under the general direction of the Legislative Services Manager/Clerk, the Legislative Services Assistant is responsible for performing a wide range of professional administrative duties under tight deadlines and requiring a high level of accuracy, confidentiality, and discretion. This position will also be the first point of contact to assist the public with general requests or inquiries to support the County. In addition, the Legislative Services Assistant will manage corporate communications, ensuring the effective dissemination of information, and coordinating internal and external communications.

Qualifications

• 2-year post-secondary education in Records Management, Public Administration, Business Administration or related field is preferred.
• Minimum of one (1) year of job-related experience, preferably with an electronic records management document system in a municipal or government setting.
• Completion of the AMCTO Municipal Administration Program or working towards would be an asset.
• Experience with the Ontario Municipal Records Management System (TOMRMS) would be an asset.
• General knowledge of legislation pertaining to local government, in particular, the Municipal Act, Planning Act, Municipal Elections Act, Municipal Freedom of Information and Protection of Privacy Act, etc.
• Organizational, time management and project management skills.
• Proficiency with Microsoft Office applications, including Outlook, Word, PowerPoint and Excel.
• Knowledge AODA document accessibility (Word, Adobe, Publisher and PowerPoint).
• Political acuity and confidentiality.
• Verbal communication skills including courtesy, tact, discretion, explanation, judgment and presentation skills.
• Written communication skills including grammar/spelling skills for proofreading, editing and writing of reports/correspondence.
• Ability to work effectively in an environment with multiple priorities and pressures and with minimum supervision.

• Competitive compensation: the pay rate for this position is $27.15 to $30.52 per hour for 35 hours per week
• Ability to participate in the OMERS (Ontario Municipal Employees Retirement System) pension plan
• Employee and Family Assistance Program
• Flexible work opportunities
• Ongoing training and development

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