The Municipality of Strathroy-Caradoc – Temporary Full-Time Job Opportunity

Administrative Assistant

The Municipality of Strathroy-Caradoc is looking for someone who shares our values of teamwork, respect, honesty and commitment. You will be joining a team of dedicated, professional and committed co-workers, willing to go the extra mile to serve residents and ratepayers. Our mission is to lead and serve our communities by pursuing opportunities, leveraging partnerships and managing our resources to achieve growth. The bar is set high, but we strive to reach it together.

If you are looking for an opportunity to learn and grow and promote positive change in a friendly, safe environment, we’d love to hear from you!

Strathroy-Caradoc… Urban Opportunity, Rural Hospitality.

The Municipality of Strathroy-Caradoc is currently accepting applications for two (2) temporary full-time Administrative Assistants. These will be 12-month contract positions.

Position Summary:

Reporting to the Chief Administrative Officer, the Administrative Assistant provides administrative support to municipal staff and elected officials, ensuring smooth operations across the organization.

Goal Statement:

As a member of the Municipal team, each employee is responsible for serving the citizens of Strathroy-Caradoc by meeting the ratepayers’ needs and expectations, as articulated by Council, by striving to be the best in everything we do through attitude, training and creativity, and for representing the Municipality as a strong, integrated organization dedicated to quality, sustainable and viable services.

Duties and Responsibilities: 

• Provide administrative support to municipal staff, including the Chief Administrative Officer (CAO), department heads, elected officials, and other municipal employees.
• Schedule and coordinate meetings, appointments, and public meetings, ensuring all parties are informed and prepared.
• Answer and direct phone calls, emails, and other inquiries from residents, businesses, and community stakeholders in a professional manner.
• Assist in preparing documents, presentations, and reports for municipal meetings, including council meetings and public consultations.
• Manage and organize municipal records, files, and documentation, ensuring compliance with the Municipality’s Record Retention Policy.
• Handle and respond to inquiries related to municipal policies, procedures, and services, providing clear and helpful information.
• Assist with preparing and processing municipal invoices, payments, and other financial documents as needed.
• Research and assist with the development of Request for Proposals (RFP), Request for Quotes (RFQ), Expression of Interests (EOI), etc.
• Support the preparation of public notices, newsletters, and community outreach materials.
• Provide general office support, including photocopying, filing, data entry, and maintaining office equipment.
• Maintain confidentiality of sensitive municipal information and handle matters in accordance with municipal regulations and ethical standards.
• Act as a liaison between the CAO and municipal staff, ensuring effective communication across departments.

Qualifications:

• Post-secondary education in a relevant field of study, such as Office Administration, Business Administration, or a related field, or a combination of experience and education.
• Minimum one (1) year experience working in an administrative role within senior management environment.
• Experience working in a municipal environment considered an asset.
• Excellent interpersonal, written, oral and public relations skills, with a focus on customer service excellence by adhering to the Municipality’s Customer Service Standard policy.
• Computer literacy utilizing the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
• Ability to work successfully with a team or independently.
• Ability to consistently maintain a high degree of confidentiality.
• Understands and works within the Occupational Health and Safety Act, Regulations, and any Municipal policies and procedures.
• Must have a valid class “G” Ontario Driver’s licence with a satisfactory driver’s abstract
• Provide a satisfactory Criminal Record Check prior to starting employment
• Must be legally authorized to work in Canada

Compensation:

Wage: Band 2 - $41,951.00 to $52,434.20 per year (Currently under review).

Benefits: Voluntary enrolment in the OMERS defined benefit Pension Plan.

Posting Type: Existing Vacancies

Closing Date: April 28, 2025 @ 12:00pm   

We thank all applicants but only those selected for an interview will be contacted. Personal information is collected in accordance with the Municipal Freedom of Information and Protection of Privacy Act and will be used only for employment purposes. The Municipality of Strathroy-Caradoc is an equal opportunity employer. Accommodations are available for all parts of the recruitment process.  Applicants need to make their needs known in advance.