Position

Project assistant

Company background

Stallergenes Greer is a global biopharmaceutical company specializing in the diagnosis and treatment of allergies through the development and commercialization of allergy immunotherapy products and services.
 
Our purpose is to enable people with allergies to live normal lives. Helping people live their lives beyond allergy is our total focus.
 
We are a global company with centres in 29 countries and facilities in both Europe and the USA. Stallergenes Greer Canada is based in London, Ontario.
 

Position summary

The project assistant is a trusted and vital support within the Stallergenes Greer Canada team, working diligently to ensure that office operations meet a high standard.
 
As a jack-of-all-trades, the project assistant applies a sharp mind to a variety of situations. The project assistant works with a high degree of independence to meet multiple deadlines. The project assistant handles regular finance and reporting responsibilities, along with meeting planning and event management and other administrative functions as required. Often serving as the first point of contact for clients, the project assistant displays a consistently professional and helpful manner. The project assistant will also take responsibility for project work as assigned, with potential room to grow depending on interests, experience and capacity.
 

Responsibilities

Office administration

• Serves as a point of contact for company: answers the phone, responds to inquiries, and monitors the voice mailbox
• Ensures filing systems are maintained and current
• Maintains efficient and organized office:
  • Initiates and follows up on schedule for office maintenance projects
  • Manages office supply inventory and budget
  • Manages relationships with building management and office maintenance vendors
• Assists with off-site errands: mailing packages, purchasing office supplies, etc.

 

Finance and reporting

• Manages accounts payable 
• Provides monthly financial reporting
• Prepares regular distribution and wholesaler reports
• Manages expense reporting
• Manages and tracks approved grants and sponsorship requests

 

Meetings and event management

• Facilitates meetings and event logistics
• Prepares pre-conference briefings
• Prepares and distributes agendas, presentations and other materials
• Takes meeting notes and provides follow-up communication to make sure takeaways are completed
• Works with external travel agent to manage travel arrangements

 

Project work

Provides support on special projects as needed.
 

Qualifications

• Bachelor’s degree in business administration, marketing or equivalent
• At least three to five years of related experience
• Excellent verbal and written communication skills
• Strong interpersonal and client service skills: able to handle enquiries and resolve issues in a professional and timely manner
• Committed to excellence and continuous improvement
• Possesses a strong sense of accountability and initiative
• Has proven skills in time management, accuracy and attention to detail
• Ability to competently carry out assignments without direct supervision: coordinating multiple tasks while maintaining accuracy, meeting deadlines and ensuring all details are handled
• Competent in Word, Excel and PowerPoint, plus an aptitude to learn new technologies
• Other nice-to-have skills: web development, graphic design, copywriting, copyediting, project management, human resources, accounting, database management
• Bilingual preferred (French, English)

 

Position offerings

• Competitive compensation
• Flexible working hours

 

Working conditions

This is a six-month, full-time contract position. The ideal candidate will be able to travel occasionally (minimal travel required).
 

Application deadline

Jul. 28, 2016
 

Application process

Please send resume and cover letter to Jennifer Hryniw at jhryniw@stallergenes.com.