At Valora Place (formerly Violence Against Women Services Elgin County), our doors are always open – 24 hours a day. We serve women (cis & transgender) and their children who are experiencing harm in their relationships or struggling with how they’re feeling. We support family, friends, and co-workers too. Care is immediate, respectful, and compassionate. Each year over 2,000 people find the help they seek.

24-Hour Services are deliveredthrough our Community Help Line, Drop-In Support, and Emergency Shelter to offer immediate support; right when it’s needed most.

Community Based Services are delivered in person by appointment to support women who have experienced abuse, women who have experienced sexual assault; women who are looking for support with housing; women who are navigating family court; and children who have witnessed abuse.

We are currently hiring a FULL TIME Manager of Finance & Operations. Work is 40 hours a week in person in St. Thomas. The annual salary range is $65,000 to $75,000.

Shared Responsibilities:

Creating a compassionate, warm, and welcoming place in the service of mighty women and their children is a responsibility shared by the entire Valora Place team. The following are tasks shared by all caring souls on our team on a day to day basis.

• Answering the phone and connecting the caller to the right colleague.
• Welcoming women and children when they arrive in person and making sure they have what they need including making coffee and tea and serving it to folks.
• Participating in the shared effort to make possible beautiful gatherings and events with our community as we work together to make our corner of the world safer for all.

Finance & Operations Responsibilities

Finance:

The Manager of Finance & Operations works closely with the Executive Director to develop the budgets of the agency and is also responsible for:

• Accounts Payables, Receivables, & Remittances.
• Bank Deposits and Bank Reconciliations.
• Journal Entries and Accruals.
• Payroll processing and the administration of Agency Benefits Plan.
• Donation Database Management including entry, mailings, and receipts.
• Monthly Financial Statements.
• Quarterly Funder Reports and Annual Reconciliations.
• Monthly Audit Preparation and Annual Audit Support.
• Notice of change filings for the Corporations Act and Annual Charitable Return
• Monitoring and controlling expenses within budget parameters, deliverables for the fiscal year, agency strategic plan, and funder requirements.
• Managing agency capital assets including asset inventory, depreciation, and making recommendations for replacement.
• Maintaining up to date documentation of procedures and forms, and organized records of financial transactions, operational activities, and compliance documents.
• Developing and implementing risk management strategies and plans to safeguard the organization’s assets and operations.
• Ensuring agency compliance with all relevant laws and regulations including Generally Accepted Accounting Principles; Funder Contracts; Ontario Employment Standards Act; and Income Tax Act.

Operations:

• Management of Program Supply Inventory including procuring agency supplies and services, management of vendor contracts, and maintaining up to date program inventory database.
• Management of Program Service Database including input of service deliverables and evaluation results and creation of monthly program data reports.
• Management of Agency Records including ensuring secure and effective storage systems for all records of the agency and meeting retention timelines required.
• Ensuring agency compliance with all relevant laws and regulations including Procurement Regulations and Privacy Legislation.

Qualifications

This role is a good fit if you:

• Have a strong desire to work in the service of mighty women and their children as they pursue their hopes for safer lives.
• Find alignment with the values, purpose, and vision of Valora Place
• Show up with curiosity, introspection, and an openness to learning and growth
• Possess the kind of steadfast and nimble spirit necessary to be comfortable when things go differently than planned.
• Hold a bachelor’s degree in accounting, finance, business administration or related field.
• Have a minimum of five years of accounting experience with at least two years in management. Work experience in a non-profit setting is preferred.
• Understand nonprofit compliance, accounting standards, and regulations.
• Evidence high ethical standards, mature judgment, and ability to manage confidential and sensitive issues in a professional manner that is attentive to safety needs and mitigation of risk.
• Demonstrate strong communication and interpersonal skills.
• Are organized, able to prioritize, and attentive to meeting deadlines.
• Have strong analytical and problem solving abilities.
• Are technically proficient in QuickBooks and Excel.
• Are able to lift up to 30lbs.

You will also be required to provide a current and clear Criminal Reference Check and Vulnerable Persons Screen.

Our Commitment to You

To provide support that women and children can count on 24 hours a day, our team needs to be steadfast, connected, and tended to. We provide:

• Immediate access to the Employee & Family Assistance Program.
• Comprehensive Group Health & Dental Benefits.
• Paid Vacation of three weeks in the first year and four weeks in the second year. Vacation time continues to increase on a schedule per policy.
• Twelve additional paid days off each year including statutory holidays.
• After three years of employment, a percentage of your salary is paid by the agency to an RRSP contribution. No employee match is necessary. The RRSP contribution continues to increase on a schedule per policy.

Please submit your resume and cover letter in one PDF document to the attention of Liz Brown, Executive Director at Liz@valoraplace.ca. Applications will be reviewed as received. We thank all applicants and will only contact those selected for further consideration.